Managing productivity and protecting sensitive data can be challenging, especially with remote work becoming the norm. Employee monitoring software helps you track productivity, streamline workflows, and secure your business.
But with so many options available, picking the right one is challenging.
The good news? You don’t have to figure it out alone. I’ve done the research for you and put together a list of the top 10 employee monitoring software tools of 2025.
In this guide, I’ll break down their features, pricing, and why they’re worth considering. Moreover, I’ll share tips to help you choose the perfect tool for your organization.
Let’s get started.
Top 10 Employee Monitoring Software of 2025
Intelogos: Best for AI-Driven Insights and Employee Activity Monitoring
Intelogos is a comprehensive employee monitoring solution that stands out for its use of artificial intelligence (AI) to track and analyze employee activities. The software monitors the time employees spend on different tasks, providing valuable insights into their productivity levels.
Its AI-driven analytics help identify inefficiencies, providing businesses with data-driven strategies to optimize performance. The platform is best suited for companies looking for advanced monitoring with a focus on continuous improvement.
Insightful: Best for Time Management and Productivity Monitoring
Insightful is an excellent choice for businesses that want to track the time employees spend on productive tasks. It helps managers and HR departments identify time-wasting habits and optimize workflows.
By tracking the time employees spend on specific applications and tasks, Insightful allows businesses to improve task allocation and boost productivity. It is ideal for businesses that want clear, visual time management data.
Connecteam: Best for Remote Employee Monitoring and Job Execution
Connecteam excels in monitoring remote employees, helping managers track their time, location, and job execution. This tool allows businesses to set specific goals for remote teams, monitor their progress, and ensure they are staying on task.
With features like GPS tracking, time tracking, and job scheduling, Connecteam is ideal for companies with field teams or a significant remote workforce.
Veriato: Best for Data Protection and Preventing Data Breaches
Veriato is a top choice for businesses concerned with data security. This employee monitoring software is designed to protect sensitive company information and prevent data breaches.
It tracks employee activities, focusing on detecting any suspicious behavior that could indicate potential threats to security.
Veriato is best suited for organizations that need advanced monitoring to safeguard confidential data and prevent insider threats.
Clockify: Best for Time Tracking and Visual Reporting
Clockify is a popular time-tracking tool that offers a simple yet effective solution for logging work hours. With its intuitive interface, employees can easily track their time, while managers gain access to detailed visual reports.
Clockify is particularly useful for businesses that need to track employee hours for billing, payroll, or project management purposes. It offers both free and paid plans, making it accessible to businesses of all sizes.
Buddy Punch: Best for Real-Time GPS Tracking and Geofencing
Buddy Punch is a robust employee time clock software designed to streamline time tracking, scheduling, and payroll processes. Its standout feature is real-time GPS tracking, which allows employers to monitor the exact locations of remote or field employees during work hours.
Additionally, the geofencing feature ensures that employees clock in or out only within designated areas, enhancing compliance with company policies. Buddy Punch is especially beneficial for businesses with remote or field teams.
Teramind: Best for Employee Activity Monitoring and Productivity Analysis
Teramind offers advanced features for employee activity monitoring, including screen recording, keystroke logging, and website tracking. It provides detailed insights into employee productivity, helping businesses understand how their staff spends their time.
With its easy-to-navigate dashboard, Teramind helps managers identify potential issues, reduce inefficiencies, and increase overall workplace productivity.
Time Doctor: Best for Remote Employee Tracking and Performance Analysis
Time Doctor is a powerful employee monitoring software that combines time tracking with performance analysis.
It tracks the time employees spend on different tasks and provides detailed reports on their productivity. The software also includes features like website and app usage tracking, screen monitoring, and project management integrations.
Time Doctor is ideal for businesses with remote teams or freelancers who need to stay accountable and efficient.
ActivTrak: Best for Activity Tracking and User Behavior Analytics
ActivTrak provides an in-depth view of employee behavior, tracking activities across various applications and websites. It offers features like productivity analysis, alerts for unusual activity, and team performance reports.
ActivTrak is designed to help businesses improve employee performance, reduce distractions, and identify areas where additional training or support may be required. It’s a great choice for organizations looking to optimize team dynamics and improve overall efficiency.
Hubstaff: Best for Time Tracking and GPS Location Monitoring
Hubstaff is a versatile employee monitoring tool that tracks time, location, and productivity. It offers GPS tracking for field teams, time tracking with screenshots, and productivity analytics.
Hubstaff is ideal for businesses with both remote and in-office employees, providing a unified platform to manage all aspects of workforce performance.
Its integrations with project management tools like Trello and Asana make it especially useful for companies managing large teams.
How to Choose the Right Employee Monitoring Software
When selecting employee monitoring software, it’s important to consider several factors to ensure that you choose the right tool for your business needs.
Here are the key aspects to focus on during your selection process:
Identify the Problem You Are Trying to Solve
Before selecting a monitoring tool, clarify the specific challenges you’re facing. Are you struggling with remote team productivity, data security, or time management? Understanding the issue will help you focus on features that address your needs.
For example, if you’re concerned with productivity, choose software that focuses on time tracking and activity monitoring. If data security is a priority, consider solutions with robust security features like Veriato or Teramind.
Consider the Users and Their Needs
Determine who will be using the software within your organization. Will it be used by HR, managers, or team leaders? Different roles may require different levels of access and features.
For instance, managers might need detailed reports and analytics, while employees might only need time tracking or attendance monitoring.
Additionally, consider how many licenses or subscriptions you’ll need. For larger organizations, some tools offer tiered pricing based on the number of users.
Integration with Existing Tools
Evaluate whether the employee monitoring software integrates with your existing tools. Does it need to sync with your time tracking, payroll, or project management systems? Integration can streamline workflows and reduce the need for manual data entry, improving efficiency.
For example, if you’re using QuickBooks for payroll, ensure the monitoring software integrates with it for seamless reporting.
Assess the Outcomes You Want to Achieve
Think about the results you hope to achieve with employee monitoring software. Are you looking to improve productivity, reduce time wastage, or protect sensitive data? Your desired outcomes will help you determine which software features are essential.
For instance, if improving employee performance is the goal, a tool that provides productivity analysis and performance reports would be beneficial.
How It Fits into Your Organization’s Workflow
The software you choose should fit smoothly into your existing workflows and business systems. Avoid opting for a tool that disrupts operations or requires significant adjustments. Consider whether the software’s features align with your company’s culture and processes.
For businesses with remote employees, tools like Connecteam and Buddy Punch can help maintain productivity without requiring major changes to the way teams work.
Pricing Comparison of Top Employee Monitoring Software
Here’s a quick look at the pricing models for some of the most popular employee monitoring software:
- Intelogos: Custom pricing based on the number of employees and specific features required.
- Insightful: Starts at around $8 per user per month, with advanced features available at higher tiers.
- Connecteam: Offers a free plan for small teams; paid plans start at $29 per month.
- Veriato: Custom pricing based on organization size and required features.
- Clockify: Free for basic time tracking; premium features start at $9.99 per user per month.
- Buddy Punch: Starts at $25 per month for up to 50 users, with additional costs for extra features.
- Teramind: Custom pricing based on the number of users and required features.
- Time Doctor: Starts at $7 per user per month, with advanced features at higher tiers.
- ActivTrak: Free plan available; paid plans start at $7.20 per user per month.
- Hubstaff: Starts at $7 per user per month, with additional features available at higher pricing tiers.
Conclusion
Employee monitoring software plays a critical role in improving productivity, enhancing data security, and ensuring efficient workforce management. By selecting the right tool for your business, you can streamline operations and achieve better results.
Keep in mind that the best software for your business will depend on your unique needs, the type of work your employees do, and the outcomes you hope to achieve.
As you evaluate employee monitoring tools, consider the features that align with your goals, ensure ease of integration with existing tools, and offer scalable solutions as your business grows. Whether you need time tracking, employee activity monitoring, or advanced security features, there’s an employee monitoring software solution to meet your needs.
Take the time to research and compare options to find the software that fits your organization’s requirements and budget. The right tool can help unlock your team’s full potential, improve productivity, and protect your business from data breaches and inefficiencies.
